Does planning a reunion seem overwhelming? Stress no more! This list will ensure that you are on track every step of the way to ensure a smooth, enjoyable reunion for all without any major issues or reunion woes.
Reunion Checklist
- Appoint a coordinator for the even and form a Reunion Committee
- Create a reunion notebook to track progress
- Make a master list or file of members and guests
- Poll your guests on possible reunion activities, location, time, etc.
- Set reunion date(s)
- Choose/reserve a reunion location
- Choose menu for reunion meals and casual get-togethers
- Set/finalize reunion budget
- Send first mailer – notify members of tentative reunion plans/schedule
- Arrange entertainment and activities
- Arrange for a photographer or videographer
- Send second mailer – invitations to all invited guests
- Reserve/confirm/block accommodations and/or hotel rooms
- Reserve/confirm entertainment and activities
- Reserve/confirm caterer/dining options
- Purchase souvenirs, t-shirts, hats, etc.
- Assign day-of-event responsibilities
- Decorate reunion location
- Arrange for ample number of chairs, tables, etc.
- Arrange for special needs of elderly or disabled
- First Aid Kit (and medicine cooler if event is outdoors)
- Set up registration table with registration/guest book
- Distribute and collect reunion evaluation forms
- Set tentative date for next year’s reunion while everyone is together
- Post-Event review, survey and follow-up
This is just a list to get you started. Check out a full reunion resource, ReunionCapitalUSA for extra help planning a a successful reunion for family, military, fraternity or sorority, alumni or church groups!
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